Privacy Policy

  • Thank you for visiting our website, Karuta 2020. We are committed to ensuring that your privacy is protected. This policy explains what information we collect from website visitors and service users, how we use it and how we keep it secure.


    Who we are

    Karuta 2020 is a global project which aims to promote a traditional Japanese card game called 'Karuta' toward 2020, Tokyo Olympics year. It is run by the project team consisting of 3 karuta organizations such as FROM JAPAN Institute, Kyoudo Karuta Association and Suginami Karuta Project, based in Tokyo, Japan.

    Our postal address is c/o FROM JAPAN Institute, 3-4-45 Shibakubocho Nishitokyo, Tokyo, 188-0014 Japan. We can be reached via email at privacy@karuta2020.tokyo.

    We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to this policy.

    What personal data do we collect?

    Data from Online Forms

    If you communicate with us using our online forms we may collect data from you in order to reply to your questions or to provide the information on your requested service, such as:
    • Title
    • Name
    • Email address
    • Country you live
    • name of your school/organization
    • Information related to your enquiry

    We download this data and store it securely on our PC server which will be accessible only to Project Leader. We will not share any personal information with the third party.

    Data from your entry to Creative Karuta Awards(contest)

    When you submit your entry forms by post, we may collect data from you in order to process your entry.
    • Title
    • Name
    • Date of birth
    • Age
    • Email address(es)
    • Postal address
    • name of your school/organization

    We will use any personal information to deal with the contest and to notify the winners of the result. We will use the postal address to send the prize to the winners. We will publish the winner's name and country in residence on our website and print the same information on karuta cards which will be a prize to the winners.

    We keep the submitted forms in our lockable file cabinet and store the entry data on our PD database which will be accessible only to Project Leader. We will not share any personal information with the third party.

    Cookies
    A cookie is a small piece of data sent from a website and stored on your computer by your web browser. They collect information about your browsing actions and patterns. We use cookies to improve your user experience and to analyse browsing trends on our website to help us improve it. It is possible to switch off cookies by setting your browser preferences.

    Google Analytics cookies
    We use these to collect information about how many visitors we have, where visitors have come to the site from and how they use the website (eg which pages are the most popular). They do not store any personally identifiable information such as your IP address. You can opt out of Google Analytics by following the instructions on Google’s Analytics Opt-Out page.

    Access to your Personal Information

    You are entitled to view, amend, or delete the personal information that we hold. Contact us at the above addresses if you wish to request.

    We cannot delete your name on your winning karuta card which was printed before your request.

    Last updated on Wednesday, 13 June, 2018